Effective Date: July 16, 2026
The Watertown Area Snow Queen (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information when visiting our website.
Information We Collect
Depending on how you interact with our website, we may collect the following information:
Information You Voluntarily Provide
You may choose to provide personal information when you:
- Submit a Snow Queen candidate application
- Apply to become a volunteer
- Make a donation
- Become a sponsor
- Contact us through our website
- Subscribe to newsletters or event updates
This information may include:
- Name
- Mailing address
- Email address
- Phone number
- Date of birth (for candidate applications)
- Parent or guardian information (when applicable)
- School or organization information
- Photos or media you voluntarily submit
- Payment information (processed securely through a third-party payment processor)
Automatically Collected Information
Like most websites, we may automatically collect certain information including:
- IP address
- Browser type
- Device information
- Pages visited
- Time spent on the website
- Referring website
- General geographic location
This information helps us improve our website and better serve visitors.
Cookies
Our website may use cookies to improve your browsing experience, remember preferences, and analyze website traffic.
You may disable cookies through your browser settings; however, some portions of the website may not function properly.
How We Use Your Information
We use the information we collect to:
- Process candidate applications
- Communicate with candidates, families, volunteers, sponsors, and donors
- Process donations
- Register volunteers
- Respond to inquiries
- Promote festival events
- Improve our website and visitor experience
- Maintain records related to the festival
- Comply with applicable legal obligations
Photos and Media
The Watertown Area Snow Queen Festival is a public community event.
Photos and videos may be taken during festival activities, appearances, rehearsals, and community events. These images may be used on our website, social media pages, promotional materials, printed publications, and future marketing efforts.
By participating in festival activities, candidates, royalty, volunteers, and attendees acknowledge that photographs or video may be used for promotional purposes unless otherwise prohibited by law.
Donations
Donations made through our website are processed by secure third-party payment providers. We do not store or have access to your complete credit card information.
Please review the privacy policies of any third-party payment processor used on our website for additional information regarding payment security.
Third-Party Services
Our website may use trusted third-party services such as:
- Payment processors
- Website hosting providers
- Email marketing services
- Google Analytics or similar website analytics services
- Social media platforms
These third parties have their own privacy policies governing the collection and use of information.
Information Sharing
We do not sell, rent, or trade your personal information.
We may share information only when necessary to:
- Process donations or payments
- Operate festival programs
- Work with trusted service providers
- Comply with legal requirements
- Protect the safety, rights, or property of the Watertown Area Snow Queen organization
Data Security
We take reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, loss, misuse, or disclosure.
While we strive to protect your information, no method of electronic transmission or storage is completely secure.
Children’s Privacy
Many participants in the Watertown Area Snow Queen program are minors.
Applications submitted on behalf of minors should be completed with the consent of a parent or legal guardian. We make reasonable efforts to protect the privacy of children and only collect information necessary to administer our programs.
Links to Other Websites
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites. We encourage visitors to review the privacy policies of any third-party websites they visit.
Your Choices
You may request to:
- Review personal information we maintain about you
- Correct inaccurate information
- Request deletion of personal information when appropriate
- Opt out of marketing communications
Some information may be retained when required for legal, financial, or organizational recordkeeping purposes.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any revisions will be posted on this page with an updated Effective Date.
Contact Us
If you have questions regarding this Privacy Policy or the handling of your personal information, please contact:
Watertown Area Snow Queen
Program Director
Watertown, South Dakota
Email: watertownsnowqueen@gmail.com